EFEO Keyvisual

About E.F.E.O.

The European Federation of Essential Oils aims to represent, protect and promote the interest of production and trade of essential oils and related products within Europe, and to lobby for the defence of these products at relevant national, European and international institutions.

Contributing to a variety of major international events, such as IFEAT, WPC, FAFAI/India, Centifolia, PCIE, CHINAEASA and delivering lectures particularly on relevant EU legislation all over the EU and beyond, E.F.E.O. has become a highly esteemed counterpart in the supply chain, for all topics relating to trade, production and use of natural Essential Oils.

Since its foundation in 2002, E.F.E.O. has been involved in regular lobbying and discussions with EU Commission and EU Parliament, and has contributed to several legislative procedures, such as the 7th Amendment to the Cosmetic Directive 76/768/EEC in 2003, the Detergent Regulation No 648/2004/EC, the REACH Regulation No 1907/2006/EC and the new Flavouring Regulation 1334/2008 /EC. E.F.E.O. is actively involved in the practical implementation of REACH and has guided members through the pre-registration phase.

Giving juridical, technical and scientific advice to the members, E.F.E.O. currently is further on paving the way to REACH registration.
For several important Essential Oils, E.F.E.O. has established Registration Consortia and has issued a fundamental guidance on NCS (Natural Complex Substances) under REACH. Further (pre) Consortia are in preparation phase.

E.F.E.O. Portrait

Mission Statement

The European Federation of Essential Oils aims to represent, protect and promote the interest in the production and trade of Essential Oils and related products throughout Europe, and to lobby for the defense of these products at relevant national, European and international institutions.

E.F.E.O. Main Interest

  • Product Safety
  • Regulatory
  • Advocacy
  • Communication
  • Industry Intelligence
  • Member Support
  • BY- LAWS AND STATUTES

History

The European Federation of Essential Oils was founded in April 2002 by a group of 47 participants from several European and non-European countries, representing the whole supply chain from producers to flavor and fragrance companies. They were motivated by their concern about the impact that the proposal to label allergens according to the EU Cosmetic Directive would have on Essential Oils.

In June 2002, E.F.E.O. had its first General Assembly in Paris. It quickly became a reliable partner in all discussions with the European Parliament and Commission as well as with national authorities for all questions relating to Essential Oils, whether allergens, REACH, CLP, CITES, etc.

E.F.E.O.’s contribution has been fundamental in the establishment of the consortia of Essential Oils for REACH registration. Its role is still crucial in facilitating the registration process for its member companies.

E.F.E.O. is a European non-profit association. The president and vice president are elected for 2 years, each time from different countries.

Presidents:
2002-04 Mr. Thierry Duclos, Duclos Trading SAS (FR)
2004-06 Mr. Franz-Peter Meschede, Eramex Aromatics GmbH (DE)
2006-08 Mr. Gianfranco Capua, Capua 1880 Srl (IT)
2008-10 Mr. Francis Thibaudeau, (†), Robertet SA (FR)
2010-12 Mr. Steve Smith, F.D. Copeland & Sons Ltd. (UK)
2012-14 Mr. Jens-Achim Protzen, Paul Kaders GmbH (DE)
2014-16 Mr. Vilfredo Raymo, Simone Gatto SRL (IT)
2016-18 Mr. Jorge Miralles, Indukern SA (ES)

E.F.E.O. now groups more than 150 companies in Europe through its founding national associations and more than 60 direct individual member companies from all industry levels, both within the EU and overseas.

Members’ Benefits

Being a member of E.F.E.O. brings many advantages such as:
Providing a combined strength to SME’s, whether producer, trader, processor or general user of Natural Complex Substances. The volume and complexity of new legislation can become financially or technically too demanding for a company to deal with on its own. Receiving “in real time” all scientific, legislative or other industry information together with recommendations on how to comply.

Benefiting from the work, organisation and data collection that has been orchestrated by E.F.E.O. for the consortia and other matters, which considerably reduces the cost for each member. It should be noted that the pre-financing of all this work by E.F.E.O. is well above € 400,000.00 to this day.

Being part of the discussion at the starting point of each new legislation of concern. This advantage allows the possibility to influence amendments of the texts and therefore the ability to anticipate and prepare properly for any new additional regulatory burden.

Organisation

President  Vice President
Mr. Jorge Miralles, Indukern SA (ES)Mr. Jean-François Quarré, Quimdis SAS (FR)
Treasurer

Mr. Franz-Peter Meschede, Honorary member (DE)

Board Members Executive Committee
Mr. Eric Angelini, V. Mane Fils SA (FR)Mr. Jorge Miralles, (Chairman) Indukern SA (ES)
Mr. Gianfranco Capua, Capua 1880 SRL (IT) Mr. Eric Angelini, V. Mane Fils SA (FR)
Mr. Thierry Duclos, Quimdis SAS (FR)Mr. Thierry Duclos, Quimdis SAS (FR)
Mr. Hervé Eudes, Biolandes (FR)Mr. Jens-Achim Protzen, Joh. Vögele KG (DE)
Ms. Jocelyne Kurtz, Firmenich SA (CH)Mr. Jean-François Quarré, Quimdis SAS (FR)
Mr. Julien Maubert, Robertet SA (FR)Mr. Vilfredo Raymo, Simone Gatto SRL (IT)
Mr. Franz-Peter Meschede, Honorary member (DE),
      representing VDC (DE) 
Mr. Jorge Miralles, Indukern SA (ES)
Ms. Laure Moutet, Honorary Member (US)
Mr. Jens-Achim Protzen, Joh. Vögele KG (DE)
Mr Jean-François Quarré, Quimdis SAS (FR), 
     representing SNIAA (FR)
Mr. Vilfredo Raymo, Simone Gatto SRL (IT)
Mr. Steve Smith, F.D. Copeland & Sons Ltd. (UK), 
      representing BEOA (UK)
Ms. Elisabeth Vossen, Vossen & Co SA /NV (BE)
STANDING COMMITTEES  
Technical Committee   Advocacy and Communication Committee
Mr. Eric Angelini, (Co-Chairman) V. Mane Fils SA (FR)         Mr. Thierry Duclos,(Chairman)Quimdis SAS (FR)
Mr. Jens-Achim Protzen,(Co-Chairman) Joh. Vögele KG (DE)   Ms. Laure Moutet, Honorary Member (US)
Ms. Laia Homs, Lluch Essence SL (ES)   Ms. Elisabeth Vossen, Vossen&Co SA /NV (BE)
Mr. Hugues Brevard, Robertet SA (FR)
Ms. Charlotte Bringer-Guérin, CIHEF (FR)
Ms. Julie Cena, Firmenich SA (CH)
Mr. Hervé Eudes, Biolandes (FR)
Ms. Jennifer Jerome, Robertet SA (FR)                                        
Mr. Clément Jullien, Quimdis SAS (FR)
Ms. Cristina Martinez, Firmenich SA (CH)
Mr. Simon Paterson, Augustus Oils Ltd. (UK)
Ms. Marie-Christine Peron, V. Mane Fils SA (FR)
Mr. Jaume Riba, Ernesto Ventós SA (ES)
Ms. Primrose Wilson, Augustus Oils Ltd. (UK)
Ms. Maja Zippel, Frey + Lau GmbH (DE)

E .F. E .O. STAFF
Secretary General & Financial Manager, Mr. Lutz Düshop (DE)
Accounts Department, Ms. Christina Claußen (DE)
PA to Secretary General, Ms. Susanne Frank (DE)

E.F.E.O.’s SCOPE OF ACTIVITIES

PRODUCT CATEGORIES                    FRAGRANCE APPLICATIONS     FLAVOR APPLICATIONS
Essential Oil          Cosmetics and personal care      Beverages
      Obtained by distillationFine fragrances   Sweets
      Obtained by cold press extraction      Household productsSavories
Concretes and AbsolutesHome fragrances                       Oral care
CO2 ExtractsPharmaceuticals
Infusions and Alcoholic ExtractsNeutraceuticals
Resinoids/OleoresinsAnimal Feed/Pet food

E.F.E.O.’s Actions 

REACH
Please find more detailed information about our activities under the section REACH.

Allergens
Allergens – dermal sensitizers – are of key concern for the whole supply chain in the fragrance industry, from suppliers of Essential Oils to the fragrance company and their customers.

Since its inception in 2002, E.F.E.O. has been working very closely with the various stakeholders from the European authorities to the Essential Oils producers and traders, the fragrance industry and the consumer goods manufacturers, in order to ensure the protection of the consumer on the one hand and protect the interests of our industry on the other hand.

The publication of the latest SCCS opinion on Fragrance Allergens in Cosmetic Products has generated a new peak of activities. E.F.E.O. is closely liaising with its partner, IFRA, in order to develop a long term strategy to ensure business continuity and also proper risk management methodology.

A successful result of this activity is the Commission now proposing, in its latest legislative draft, to rely on the QRA methodology instead of limiting many important materials to 100 ppm maximum level in the final product.

D-Limonene  Declassification
In 2010, E.F.E.O. launched the d-limonene declassification project in cooperation with IFEAT and Royal Haskoning, aiming at a classification as R 51/53 instead of R 50/53. This project is still ongoing with a series of various eco-toxicological tests.

CITES AND TRADE
E.F.E.O. is also involved in actions concerning CITES, commercial conflicts between EU and other countries, and the defence of specific products.

Partnerships & Working Groups
Since 2002, E.F.E.O. attended many conferences worldwide and held a number of speeches informing and updating members of our industry on the various current and upcoming key issues.

E.F.E.O. initiated relationships and working groups with all the associations directly or indirectly concerned with Essential Oils: AISE, BOTANICAL ALLIANCE, COSMETIC EUROPE, EFFA, EFFCI, EUROPAM, IFEAT, IOFI, IFRA, UNITIS.

Annual Meeting
Each year, at the end of the second quarter (June/July), E.F.E.O. holds its annual meeting in France. It reports on the actions of the Board and suggests the way forward. The event also proposes a half-day conference concerning the future of Essential Oils seen by producers and/or end users. Members and non-members are welcome to join the gala dinner where they can meet many people from the industry.

Code of Conduct

Field of Application

This Code of Conduct shall be applicable to all Federation members manufacturing or marketing essential oils, absolutes, concretes, or related natural aromatic extracts hereafter referred to as Natural Complex Substances, whatever use is made of them.

The Code of Conduct requires all members to adopt a transparent and ethical approach to standard operating practice within the Essential Oil industry and where necessary a level of transparency over the origin and production of the products to ensure their appropriate and safe use. The objective of which is to maintain confidence from end users, official authorities and consumers when handling such products.

While it is expected that all members involved in the trade and manufacture of Natural Complex Substances shall comply with this Code of Conduct, this does not release members from their obligations under national or international regulations relevant to their field of operation.

Definitions

The following definitions (as laid down under ISO 9235:1997 - aromatic natuarl raw materials vocabulary) shall be applicable in trade between companies applying this E.F.E.O. Code of Conduct:

Natural Raw Material

Raw material of vegetable, animal or microbiological origin, including the products derived from this material by enzymatic processes or by traditional procedures of preparation (e.g. drying, torrefaction or fermentation).

Essential Oil

An essential oil is a volatile product obtained from vegetable raw material:

  • either by distillation with water or steam or
  • from the epicarp of Citrus fruits by a mechanical process or
  • by dry distillation. (Definition as per NF T 75-006)

Extract

Product obtained by treating a natural raw material with a solvent ,then after filtration, partial or total removal of the solvent by distillation, except in the case of use of a non volatile solvent.

Concrete

Extract with a characteristic odour obtained from a fresh vegetable raw material by extraction with a non aqueous solvent. 

Resinoid

Extract with a characteristic odour obtained from a dried vegetable raw material by extraction with a non aqueous solvent.

Absolute

Product with odour, obtained from a concrete, pomade or a resinoid by extraction with ethanol at room temperature.

Oleoresin

Extract of spices or aromatic herbs with a characteristic odour and / or flavour.

Labelling

Without prejudice to customers labelling requirements and to relevant legal obligations where applicable, E.F.E.O. members commit themselves to meet with the following E.F.E.O. guidelines regarding labelling:

  • Members shall label their products accurately and in a manner which clearly identifies the quality and nature of the goods, e.g. if the customer expects the product to be authentic (100% pure and natural from the species and origin referred to), then the customer should not be left in any doubt over its quality.
  • The guidelines from IFRA (International Fragrance Association), IOFI (International Organisation of the Flavour Industry) and those set out in the EFFA Code of Practice should be adopted. However, in all cases, members are required to follow existing rules for safety classification and labelling in their country of origin.
  • It is recognised that commercial demands from the customer may require specific name labelling; while consideration may be given to the customers requirements for labelling, every effort should be made to advise the customer of the true identity of the goods.
  • It is not obligatory to label products with origin unless it is necessary to identify the specific quality of the goods (e.g. Sandalwood Oil - West Indian). However, to prevent any misunderstanding, this information must be included in a technical or product information sheet.

General Recommendations

In order to retain industry respect and consumer confidence within the wider market, E.F.E.O. recommends to its members they provide all necessary transparency on the market they deal with. In order to achieve this, members should endeavour to apply the following criteria when producing or purchasing raw materials:

  •  Establish reliable sources of supply irrespective of whether they are producers at origin, importers or distributors.
  • Communicate with the supply chain and relay market information to customers.
  • Take into consideration an adequate relationship between quality and price, when purchasing.
  • Record and be prepared to demonstrate traceability of goods.
  • Communicate and label goods such that any misunderstanding over quality does not occur.
  • Audit your supply chain. 

Material Safety Data Sheets

Members shall provide Safety Data Sheets in accordance with the requirements laid down in Art.31 and Annex II of Regulation ( EC) No. 1907/2006 on “ REACH” as published in the OJ of the EU, L 396 , 30th Dec. 2006, or any revised version. Without prejudice to applicable law, members will make use of recommended uniformed material safety data sheets if issued by E.F.E.O..

Use of Essential Oils

E.F.E.O. members will take into consideration relevant information on the correct classification and labelling of Essential Oils as per the E.F.E.O. Position Paper on C&L dated 23rd Sept.,2005 (or its latest revision), the IFRA/IOFI Code of Practice, or additional specific labelling information issued by E.F.E.O.

Members will also take into consideration information/recommendations from the E.F.E.O. Technical Committee which will collect and process data relevant for the safe use of Essential Oils.

E.F.E.O. does not endorse the promotion of Essential Oils for their medical or holistic properties and will not promote or defend these products claiming to have such properties to any local, national or international authorities. Members giving advice on application or dosage relating to medicinal, therapeutic or holistic effects do so without the support of E.F.E.O. and are advised to consider the relevant national laws of the market in which they are trading.

Members will act in accordance with their relevant national laws applicable to the business operation concerned, particularly the relevant legislation on

  • cosmetic law
  • detergent law
  • foodstuff law
  • pharmaceutical law
  • animal feed law use in tobacco products and any other legislation, including dangerous substance law and dangerous good transportation law, applying to the product at the stage of their specific trade or for the specific use intended by the members.

Labour conditions, Corporate integrity, Environmental conduct

E.F.E.O. expects their members to comply with the standards set by the International Labour Organisation ILO, and to apply working conditions and occupational safety measures stipulated by the applicable national legislation.

E.F.E.O. recommends their members to keep their business conduct free of dishonest methods and to strictly abstain from any agreements and arrangements restraining the free competition.
E.F.E.O. encourages their members to apply responsible operating and production methods with a view to the protection of the environment. Members are expected to consider their responsibility over the use and handling of resources such as water and energy and to proper waste management in line with applicable law.

Obligations under this Code of Conduct

E.F.E.O. members commit themselves to support the overall targets and objectives laid down in the E.F.E.O. Statutes and to actively contribute to E.F.E.O. activities.

Members are expected to make use of the information sources offered by E.F.E.O. In this respect, reference is made to the E.F.E.O. website under efeo.eu , particularly to the E.F.E.O. list of Essential Oils which will permanently be reviewed and updated.

E.F.E.O. members commit themselves to follow recommendations issued by E.F.E.O.

E.F.E.O. Members are expected to contribute to the promotion of a positive image of the Federation and of the products falling under the scope of this Code of Conduct.

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Statutes

June 2016

STATUTES EUROPEAN FEDERATION OF ESSENTIAL OILS (E.F.E.O.)

Article I
Name, Office, Calendar Year, Working language

  1. The name of the Federation is European Federation of Essential Oils (E.F.E.O.), henceforth referred to as the “Federation”. 
  2. The Main Office (see Article VII) of the Federation will be situated with VDC in Hamburg unless otherwise decided in a General Assembly. 
  3. The financial year is the year from 1st of July to 30th June of the following year. As per 1st January, 2011, the financial year is the calendar year. 
  4. The working language for all meetings and for all correspondence of the Federation will be English.


Article II
Objects The Federation is a non-commercial, non- profit-making professional branch association whose objects are as follows:

  1. To act as an European body to represent, protect and promote the interests of trade and production of essential oils and related products within Europe; 
  2. as such an European body, to negotiate with and make or receive representations to or from organisations, bodies, departments, officials or representatives of the European Union or any other government, any regional or local government or any statutory or other body or authority, any trade or other association, body or union; 
  3. to organise support or opposition to any object, cause or matter of concern to or likely to affect trade and production of essential oils and related products within Europe;
  4. to promote and undertake such advertising as may be thought fit with a view to promotion of the objects of the Federation;
  5. to co-operate with, become a member of, afford financial assistance to, or otherwise assist any association of bodies whose objects are similar to those of the Federation or likely to be of value, concern or interest to its members;
  6. to do all such other lawful things as may be incidental or conductive to the attainment of the above objects;
  7. to perform generally everything which is in the interest of trade and production of essential oils and related products within Europe.

Article III
Membership

  1. Full membership will be granted to the active members, which are
    a) national member associations for essential oils and raw materials (one representative association per country)
    b) individual companies as direct members , i.e. traders, producers and fragrance houses other than finished good houses with residence in the EU, if wholly substantially or principally engaged in matters specified under Article II. 
  2. Associated membership will be granted to
    a) national associations not covered by ciph. 1 a) of this Article, b) national member associations and individual companies with residence outside the EU, if wholly substantially or principally engaged in matters specified under Article II, c) any other associations , organisations (e.g. governmental organisations) or companies (i.e. finished good houses) interested in matters specified under Article II, irrespective to their place of residence. 
  3. An application for full or associate membership shall be decided upon by the Board and shall not reasonably be refused if the applicant has a considerable interest in the matters specified under Article II, either within or outside the European Union, which ever is applicable. 
  4. Any member may resign his membership at the end of each financial year giving 12 month notice, which has to be addressed to the Secretary General of the Federation by registered mail. 
  5. The General Assembly may expel a member if the latter has acted against the objects of the Federation as laid down in these statutes. A member which has not paid its member fees in accordance with ciph.6 below, shall be considered expelled after expiry of a deadline set in a second reminder sent by the Secretariat.
  6. Members are obliged to pay an annual subscription as decided by the General Assembly within four weeks after receipt of the invoice issued by the Secretariat at the latest. In Page 3 of 6 E.F.E.O. case a member applies for membership during the course of the current financial year, the subscription is 1/12th of the annual amount for each month of the rest of the financial year. 

Article IV
Organisation

The bodies of the Federation are:

  1. The General Assembly 
  2. The President and the Vice President 
  3. The Board, consisting of a minimum of seven members from at least three different countries. 

Article V
General Assembly

  1. The General Assembly shall consist of the representatives of all members and is to be held at least once a year; the number of attendants is restricted to three persons per member. A member which is not able to attend the Assembly may be represented by another member if a written proxy has been submitted to the Secretariat or is tabled before entry into the Agenda. 
  2. Only full members are entitled to vote. Voting rights are practised as follows:
    a) Each national member association has one vote, counting two votes in case of a founding member association. If a national association does not yet exist so far, at least three single companies with residence in the same country may form a national delegation which will be granted one vote, to be given by the representative of this delegation.
    b) Each individual company has one vote.
    c) The votes of members under a) count 60% and the votes of members under b) count 40% of all total votes.
    d) If a quorum of 50% is not reached in case of a), a matter will be postponed for decision in the next assembly. If a quorum of 50 % is not reached in case of b), the votes of members under a) will count 100%.
  3.  a) Voting on policy issues in the General Assembly shall be decided upon the principle of a qualified (three-quarter) majority.
    b) Voting on other issues in the General Assembly shall be decided upon the principle of a simple majority. Page 4 of 6 E.F.E.O.
    c) The General Assembly , in urgent cases or in cases where the nature of the matter does not justify to hold an extraordinary meeting, may vote by postal ballot or by modern forms of communication, such as e- mail.
  4. The General Assembly has the following powers:
    a) To receive a report from the President on the work of the Federation for the past year and to approve policy proposals for the ensuing year.
    b) To consider and approve the accounts for the preceding financial year.
    c) To approve the budget for the current financial year and fix the subscriptions accordingly.
    d) To decide on the exclusion of members.
    e) To confirm the activities of the President, Vice President, Board and Secretary General.
    f) To appoint a treasurer.
    g) To decide on any other matter where provided in the statutes. 

Article VI
Offices of President and Vice President

  1. The President will be elected on proposal of the Board by the General Assembly with qualified majority as set out in Article V, ciph. 3a). The same rule applies to the Vice President who should be selected from a different country. 
  2. The period of Presidency will be two years. The President should be succeeded by the person hitherto acting as Vice President. 
  3. The President shall chair the Executive Committee as set out in Article VI b ciph.4 below.

Article VI b
Offices of the Board and the Executive Committee

  1. The Board shall be composed of a.) the President and Vice President by virtue of their offices, b.) the past Presidents if they choose to be on the Board, c.) delegates representing national founding member associations and the Page 5 of 6 E.F.E.O. chairpersons of the Committees established under paragraph 2 of this article, if they choose to be on the Board, d.) further regular members of the Board. Board members under lit. b) and c) need a formal confirmation by the annual General Assembly. Board members under lit. d) are elected or re-elected once a year by the annual General Assembly. The Board may appoint further members in the meaning of lit. d) if deemed necessary to complete the Board during a current year. The decision needs to be confirmed by the next annual General Assembly. 
  2. On decision of the Board, permanent committees may be established such as a Technical Committee or a Communication Committee. The chairpersons of these committees will report to the Board and present their findings to the General Assembly. 
  3. The Board shall adopt by-laws particularly containing binding internal rules on the eligibility of its members as well as responsibilities and procedures. Such by-laws and any amendments adopted by the Board require a final approval from the General Assembly. 
  4. An Executive Committee will act as a steering committee. This committee will be entrusted with operational functions, particularly to ensure a proper implementa- tion of Board decisions by the Committees and the Secretariat. This committee may be also charged with proposals on the formulation of the policy to be pur- sued by the Federation; however the approval of the same must be sought in the General Assembly after prior approval from the Board. Composition, tasks and competencies will be further defined in the by-laws established under paragraph 3 of this Article. 

Article VII
Administration

  1. The administrative work will be carried out by the Secretariat, which is to be situated at the main office of the Federation. 
  2. The Secretary General, who will at the same time act as the financial manager, is appointed by the General Assembly on proposal of the President. The Secretary General will regularly inform the President and the members of the Board by quarterly reports. The members of the Board are entitled to check the accounts and the work carried out by the Secretariat. Article VIIa Page 6 of 6 E.F.E.O. Advisory Committee On proposal of the Board, an advisory committee may be established by decision of the General Assembly, consisting of former E.F.E.O. Presidents, Vice Presidents and /or experienced persons from member companies or member associations. On request of E.F.E.O.´s President or Vice President, the advisory committee will give non-binding recommendations to the Board, particularly in cases of internal disputes within the Board or in matters relating to the correct interpretation of the Statutes. Article VIII Revision of Statutes The present Statutes can be modified only by decision of the General Assembly with a qualified majority as set out in Article V, section
  3. Notice to change the Statutes must be given in writing to the Secretary General, at least twenty working days prior to the Assembly.

Article IX
Dissolution

  1. The Federation shall only be dissolved by decision of the General Assembly, for which a qualified majority as set out in Article V, ciph.3 a , is necessary. Notice to dissolve the Federation must be given to the secretariat, at least twenty working days prior the meeting. 
  2. In order to carry out the winding up, a liquidator is to be appointed by the President, unless not appointed by the General Assembly. 
  3. In case of dissolution, any surplus assets are to be divided among the members in the proportion in which subscriptions had been paid to the Federation within the last complete year before commencement of the winding up. 
  4. Every member of the Federation undertakes to contribute to the assets of the Federation in the event of it’s being wound up, whilst he is a member or within six months afterwards, for the payment of the debts and liabilities of the Federation contracted before he ceases to be a member, for an amount equal to one year’s subscription.

The above statutes were approved in the first General Assembly, held in Paris on 10th June, 2002 , amended in the General Assemblies in Barcelona on 16th June, 2003 , and in Grasse on 15th June, 2009, 3rd June, 2013 and 3rd June, 2016.

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BY-Laws

The following internal rules on the eligibility of members, responsibilities and procedures as well as other issues have been adopted by the Board in accordance with Art.VI b 4th paragraph of EFEO´s Statutes, revised version adopted by the Annual General Assembly 12th June, 2017.

1. Composition of the Board

(1) Only the following individuals from full (active) members in the meaning of Article III paragraph 1 a) and b) of EFEO´s Statutes qualify as members of the Board, and may be proposed by the Board for election by the General Assembly or may be appointed by the Board during the current year under Art. VI b of the Statutes:

   a) owners and leading employees of individual EFEO members
   b) delegates/representatives from EFEO´s member associations;
   c) Chairpersons of EFEOs committees if qualifying in accordance with a) or b)
   d) exceptionally: former Board members, not or no longer matching the criteria under a)
   or b), but whose particular knowledge and professional experience is deemed valuable (Honorary members).

In case of resignation from office or if the a.m. conditions of eligibility do not continue any longer the Board member loses his office with immediate effect. In the latter case or in case of actual need, the Board may appoint further members eligible under this paragraph.

Only members of the Board can be proposed for election as the President, Vice President and Treasurer. Board members must be ready and willing to assume responsibilities as the Vice President and President.

(2) Further to paragraph (1) first sentence, also EFEO member associations and individual EFEO member companies are entitled to propose an individual for a seat on the Board. Name and function of the candidate shall be communicated to the Board via the EFEO Secretariat by means of a formal application letter, confirming that the proposed person

   a) meets the criteria laid down in paragraph (1) lit (a) or (b) above,
   b) fulfills all other obligations and requirements allocated to members of the Board under the present By-laws/internal rules,
   c) particularly, will be capable and willing to regularly attend the meetings of the Board,
   d) will contribute to the work and will assume tasks and responsibilities as decided by the Board.

The Board shall decide on the basis of the application letter, under due consideration of the actual need of a completion of the Board. In case of a positive decision, the Board will proceed as outlined above in paragraph (1), first sentence.

2. Conduct of Board members

Board members are committed to participate in Board meetings which have been agreed upon and fixed in due time in advance. In case of repeated non-appearance (three consecutive meetings) the member shall be excluded from the Board. Before taking a decision, the Board shall adequately consider temporary extraordinary circumstances reflected in a formal explanation received from the Board member concerned.

3. Decision and Communication Procedures

The Board decides by a simple majority of votes. The majority refers to the votes of those present; a quorum is only constituted if at least three quarters of the number of Board members are present.

A Board member represented by proxy shall be regarded present. Adoption and any amendment of these By-laws require a three quarter majority decision of the whole Board, and are subjected to the approval of the General Assembly.

Any Board member as well as the Secretary is entitled and encouraged to forward a subject for discussion and decision in the Board. President and/or Secretary may set an adequate deadline and decide upon a matter on the basis of the votes received in time. In case a vote, comment or response on a proposal has not been received on time, the Board member is assumed to have abstained from voting. No member shall re-enter into a discussion once a final decision has been made unless justified by new facts.

Any discussion within the Board should be strictly limited to the topic under discussion. For all communication, only the official Board member mailing list, as updated by the Secretariat, shall be used. Board members shall restrain from involving third parties in regular internal communication.

4. Executive committee

Under the chairmanship of the President, an “Executive committee” shall be established, acting as a steering committee, in order to implement matters quickly, and to propose and bring forward issues in an effective way. Competencies of the Executive committee i.a. are:

  • to identify and propose candidates for election , re-election or appointment as Board members and for the office of President/Vice President/Treasurer
  • to identify and propose issues for the treatment and decision by the Board
  • to implement issues and projects decided by the Board or by the General Assembly
  • to identify issues to be delegated to the chairperson of a committee
  • to propose matters concerning the EFEO policy for discussion and decision in the Board.

The Executive committee shall include - but is not limited to- President, Vice President, heads of committees. The Secretary is invited as a non- voting member.

Before submitting a decision for approval by the Board, the Executive committee decides by majority decision, the vote of the Secretary is regarded advisory.

5. Co-operation between Board and Secretariat

The Secretary is only bound to the decisions of the Board as such and to individual instructions issued by the President acting as a spokesperson for the Board. The Board shall abstain from involvement in matters of day-to -day business allocated to the Secretariat unless the nature of the case requires such an involvement by the President, acting as a spokesperson of the Board.

6. Competencies and responsibilities

The Board is responsible to formulate the general aims and targets of the Association and shall discuss and decide upon matters of a more general nature and /or of political concern. On decision of the Board, a specific matter (project, organization of a particular event, any other issue as decided by the Board, may be delegated to one or more Board members taking care of this matter completely and in their own responsibility. Results and recommendations as well as proposals for decisions shall be presented to the Board for approval.

The Secretary and the Secretariat implement decisions of the General Assembly as well as decisions of the Board in their own responsibility. Any day-to day business, including the regular member information or guidance to the individual members, and also including all matters of organization of e.g. meetings /events unless specifically allocated to a Board member, are in the Secretariat´s responsibility.

7. Technical Committee (TC)

The Technical Committee is established as a permanent Committee on the basis of Article VI b of E.FE.O.´s Statutes and is charged with all technical matters including legislation developments with relevance to technical and scientific matters, as well as representing EFEO in meetings with technical bodies of other associations and at relevant authorities.

The Technical Committee will be chaired by one or more member(s) of the Board in the meaning of paragraph 1(1) above. 

The Technical Committee will be provided organizational and functional support from staff and experts of the EFEO´s Secretariat if and to the extent deemed necessary.

The Technical Committee is open for participants from full (active) members in the meaning of Article III paragraph 1, a) and b) of EFEO´s Statutes.

8. Functions of financial manager and treasurer

(1) The Secretary General acting as EFEO´s financial manager is responsible for the day-today financial transactions, for the preparation of the income and expenditure account for the lapsed financial year, and for the quarterly financial overview reflecting the current financial status in relation to the current budget. He will provide the treasurer with all necessary information relating to the items outlined below (2).

(2) EFEO ´s treasurer, who is a member of the Board, will review the accounts and the overview mentioned above under (1) before presenting the figures to the Board for approval. Further on, in close co-operation with the financial manager, he will set up the budget for the subsequent financial year and present it to the Board for approval and to the AGM for final decision.

Join

Membership Categories and Fees 2017

I. Active Member (Residence in the EU)
A National essential oils and raw material Association (1 per country)

€ 4.000,00 p.a.

B Individual Member (traders, producers and fragrances houses other than
finished goods houses)
    B-1 If they don´t belong to associations that are active member of E.F.E.O. € 1.900,00 p.a.
    B-2 If they do belong to association*  that are active members of E.F.E.O.€    625,00 p.a.

 

II Associate Member

A Other representative association/federation

€ 4.000,00 p.a.
B Individual Member (traders, producers and fragrances houses other than
finished goods houses)
     B-1 If they don´t belong to associations that are active member of E.F.E.O. € 1.900,00 p.a.
     B-2 If they do belong to association** that are active members of E.F.E.O.€    625,00 p.a.

C
Govermental Organisations
€ 4.000,00 p.a.
D Finished goods houses€ 4.000,00 p.a.
E Professional Organisations ***€ 1.900,00 p.a.

Member fees include access to all information from E.F.E.O. but not include extra costs for specific activities such as e.g.: tests/analysis of substances with a view to sustain E.F.E.O.´s positions in existing or oncoming legislation,: costs arising form organising/support to REACH consortia.

The annual membership fee automatically increases by 3% every year. (In 2018: € 4120,00 p.a.;€ 1957,00 p.a.; €644,00 p.a.)

Please find under this link the following document:

 

 

E.F.E.O. Member List

Country

Companies (in black) - Associations (in blue)

Australia 

- Alpha Santanol PYT Ltd.

Austria

- Brüder Unterweger Gesellschaft m.b.H. Erste Tiroler
Latschenölbrennerei

Belgium

- Pranarôm International SA

- Vossen & Co SA/NV

Bulgaria

- Bulgarian National Association Essential Oils, Perfumery

- BulEtera Ltd.

- Vigalex Ltd.

Cayman Islands

- Hughes & Company Ltd.

Egypt

A. Fakhry & Co.

- S.A. Machalico

France

- Albert Vieille SA

- Apt. Aromatiques SARL

- Biolandes

- Bontoux SA

- Bourgarel SAS

- Chanel SAS

- CIHEF - Comité Interprofessionnel des Huiles Essentielles
Françaises

- Distillerie Bleu Provence SARL

- Ets. Hans Ulrich Wentzler

- Floral Concept

- Golgemma SA

- International Flavors & Fragrances - Laboratoires Monique Rémy

- L’Occitane SARL

- V. Mane Fils SA

- M.P.E. Matières Premières Essentielles SAS

- Plantes Aromatiques du Diois SA

- Puressentiel

- Quimdis SAS

- Robertet SA

- Sirius Bio SAS

- SNIAA - Syndicat National des Industries Aromatiques
Alimentaires, Aromatic Raw Materials Branch

- Terra Provence SARL

Germany

- C.E. Roeper GmbH

- Deutscher Verband der Aromenindustrie e.V. (DVAI)

- Deutscher Verband der Riechstoff-Hersteller e.V. (DVRH)

- Doehler GmbH

- Drogen- und Chemikalienverein e.V. (VDC)

- Flavex Naturextrakte GmbH

- Frey + Lau GmbH

- Johann Voegele KG

Italy

- Agrumaria Corleone Spa

- Agrumi Gel SRL

- Capua 1880 SRL

- Cilione SRL

- Citrofood SRL

- F.lli Branca Spa

- Misitano & Stracuzzi Spa

- Simone Gatto SRL

India

- S.H. Kelkar & Co.

Indonesia

- PT. Indesso Aroma 

Laos

- AGROFOREX Company

Morocco

- Les Arômes du Maroc

Netherlands

- Ultra International, B.V.

- ALPACASA B.V.

 Spain

- AILIMPO, Asociación Interprofesional de Limón y Pomelo

- Alcarria Flora, SA

- Destilaciones Bordas Chinchurreta SA

- Indukern S.A. F&F Ingredients Division

- Lluch Essence SL

- Destilerias Muñoz Gálvez SA

- Ernesto Ventós S.A.

- Sensient Fragrances SA

 United Kingdom

- Augustus Oils Ltd.

- F.D. Copeland & Sons Ltd.

- Global Essence UK Ltd.

- Inovia International

- J. C. Buck Ltd.

- Kush Ingredients Ltd.

- Treatt & Co.

USA

- Arylessence, Inc.

- Berje Inc.

- Citrus and Allied Essences, Ltd.

- Essex Laboratories, Inc.

- Florida Chemical Company, Inc.

- INTERNATIONAL FRAGRANCE ASSOCIATION (IFRA)
  North America

- Kerry Ingredients & Flavours